SMART OFFICE

Let workplace processes run themselves

Visitors, meetings, desks, approvals and assets handled from one entry point. The guiding idea is invisibility — technology blends into the environment while people stay focused on the work itself.

Smart meeting and desk scenario in a connected workplace

The smart workplace solution uses digital tools to raise office efficiency and employee experience. It covers smart meetings, meeting room booking, desk management, visitor management and intelligent systems for executive office areas. The design principle is invisibility: technology does not compete for attention, people focus on their work, and processes flow on their own.

Smart meeting systems

Smart meeting system with wireless casting and remote collaboration

A fully digital meeting flow: from booking and casting to automatic minutes

End-to-end digital management of a meeting, from room booking through to wrap-up. Wireless casting, remote collaboration and automatic minute generation remove the classic waste of "five minutes of meeting, ten minutes of fumbling with the equipment".

The booking system connects to corporate calendars and shows room availability on a visual board, supporting both instant and recurring bookings. When a meeting ends, minutes are generated automatically and distributed to attendees.

Wireless casting with multiple devices presenting at once
Integrated remote video conferencing
Automatic meeting minutes generation and distribution
Visual booking board for meeting rooms
One-touch scenario switching for room equipment
Seamless integration with corporate calendar / OA

Desk management & space optimisation

Desk management and space optimisation in a flexible workplace

Smart desk booking and space heat analysis for hybrid working

A desk management system built for hybrid working. Employees book, check in to and use a desk from their phone, while the system tracks space utilisation automatically — giving facilities teams a data-driven basis for optimisation.

Fixed, shared and temporary desk modes are all supported, and desks can be flexibly reallocated between departments as needed. Space heat maps help managers spot the busiest and the most underused areas, reducing office footprint costs.

Desk booking and check-in from a mobile device
Fixed / shared / temporary desk modes
Space utilisation heat map analysis
Flexible desk reallocation between departments
Automatic release of unused desks
Office footprint cost optimisation reports

Visitor management & access

Visitor management system with self-service registration and intelligent access

Online booking, self-service registration and face-based access — safe and welcoming

Online booking, self-service registration, face-based access, zone permission control and visitor trail lookup deliver both safety and a good visitor experience. The host is notified automatically when a visitor arrives, and access rights are reclaimed automatically once the visitor leaves.

Online booking plus self-service kiosk registration
Face / QR code visitor access
Zone permissions with time window control
Automatic notification to the host
Visitor trail lookup and out-of-bounds alerts
Access rights reclaimed automatically on departure

Paperless approvals & asset management

Paperless approvals and asset management with digital workflows

Approvals flow entirely online, while assets are traced from purchase to disposal

Traditional paper-based approvals are fully digitised: seal applications, business travel approvals, purchase requests and asset collection all flow through a single platform, with approval progress visible in real time and automatic reminders when something is overdue.

Full asset lifecycle management covers purchase and check-in, collection, repair records and disposal, so every asset carries a complete transfer history.